California Secretary Of State | Business Entity Filing Blog
  • How Business Filings can Avoid State Rejections

    by admin AB | Feb 25, 2014

    Approval of all business filings is ultimately subject to the discretion of the State Examiner. To minimize the risk of rejection we recommend you check your submission for the following:

    1.) Check the availability of your entity's name at

    2.) Make sure you're using the most current version of the State's forms (available at the SOS website). As of 1/1/2014 they've updated a number of forms. Documents on an old form will be rejected.

    3.) Include valid street and mailing addresses. The street address may not be a P.O. box.

    4.) Sign the document and print your name/title legibly. The Secretary of State will no longer approve documents signed with an electronic signature or signature stamp. Photocopies and scans of featuring a wet signature are still acceptable.

    We always do what we can to avoid rejections but we cannot guarantee a filing's approval. However, by following the guidelines above and providing clear and accurate information, you can greatly reduce the chances of State rejection.

    If you've submitted documents yourself or used a service company only to have the paperwork come back rejected, SOS Filings Inc. can help!  Documents submitted to our staff before noon receive a document overview at no additional charge.
    If rejection has made your filing time critical, we can also upgrade filings that were previously submitted to the State's expedited processing.

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  • Changes to SOS Name Availability Procedures

    by admin AB | Feb 18, 2014
    The Secretary of State's Name Availability Department has altered a number of their regulations. LLC's may no longer obtain name reservations over the phone--the reservation requests must now be submitted by mail. As a result SOS Filings Inc. is no longer offering independent Name Reservation Requests for LLC filings. However, we still offer verified name availability checks for LLCs via our phone account with the Secretary of State. To avoid ambiguity, the SOS will now declare a potential name as either Available or Unavailable.
    The Name Availability process for corporations remains unchanged.
    Where applicable, SOS Filings continues to offer Name Availability services for LLCs, Corporations and Non-profits. However, reservations we obtain are listed under our name and will not be released to other individuals or entities-- in order for the reservation to be valid SOS Filings Inc. must be the one to submit formation documents to the Secretary of State.

    Any Questions? Feel free to check out our FAQ page or contact us:
    (916) 947-3453
    email us
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